In this resource, we'll apply conditional formatting to a pivot table. If you’re ready to take your data organization game to the next level, keep reading to learn how to use conditional formatting in Excel. Programming and Web Development Forums - MS EXCEL - This section provides information about Excel commands and functions, Excel states, worksheet and expression evaluation, Excel has a tool that automatically helps you out with that it’s called conditional formatting. Highlight Rows Based on a Text CriteriaLess than, Greater Than, equal to conditional formatting. Note: Excel contains built-in 'presets' for highlighting values above / below / equal to certain values, but if you want more flexibility you can apply conditional formatting with your own formula as explained in this article. Highlight values greater than.Highlight Rows Based on a Multiple Criteria (AND/OR) Highlight Rows Based on a Number Criteria Our data ranges from 0 to 10, and we will create series for each of the ranges. Its easy to conditionally format an Excel worksheet, but not a chart.In the Styles group, click on Conditional Formatting. Select the entire dataset (A2:F17 in this example). Highlight Rows Based on Drop Down SelectionSuppose you have a dataset as shown below and you want to highlight all the records where the Sales Rep name is Bob.
Excel Conditional Formatting Less Than Zero How To Use Conditional![]() Highlight Rows in Different Color Based on Multiple ConditionsSometimes, you may want to highlight rows in a color based on the condition.For example, you may want to highlight all the rows where the quantity is more than 20 in green and where the quantity is more than 15 (but less than 20) in orange.To do this, you need to create two conditional formatting rules and set the priority. For example, if you want to highlight rows where either the sales rep is Bob or the quantity is more than 15, you can use the below formula: =OR($C2="Bob",$D2>15)Click here to download the Example file and follow along. In the formula field, enter the following formula: =AND($C2=”Bob”,$D2>10)In this example, only those rows get highlighted where both the conditions are met (this is done using the AND formula).Similarly, you can also use the OR condition. In the dialog box that opens, set the color in which you want the row to get highlighted.This will highlight all the rows where the quantity is more than or equal to 15.Similarly, we can also use this to have criteria for the date as well.For example, if you want to highlight all the rows where the date is after 10 July 2018, you can use the below date formula: =$A2>DATE(2018,7,10) Highlight Rows Based on a Multiple Criteria (AND/OR)You can also use multiple criteria to highlight rows using conditional formatting.For example, if you want to highlight all the rows where the Sales Rep name is ‘Bob’ and the quantity is more than 10, you can do that using the following steps: Click the ‘Format’ button. In the formula field, enter the following formula: =$D2>20 In the ‘Conditional Formatting Rules Manager’ dialog box, click on ‘New Rule’. In the dialog box that opens, set the color to Orange. Click the ‘Format’ button. If the result is more than 0, it means there are blank cells in that row.If any of the cells are empty, it highlights the entire row.Related: Read this tutorial if you only want to highlight the blank cells. In the formula field, enter the following formula: =COUNTIF($A2:$F2,””)>0The above formula counts the number of blank cells. Highlight Rows Where Any Cell is BlankIf you want to highlight all rows where any of the cells in it is blank, you need to check for each cell using conditional formatting. And since Orange condition is at the top, it gets preference.You can change the order of the conditions by using the Move Up/Down buttons.Click here to download the Example file and follow along. In the dialog box that opens, set the color to Green.The above steps would make all the rows with quantity more than 20 in green and those with more than 15 (but less than equal to 20 in orange).When using multiple conditions, it important to make sure the order of the conditions is correct.In the above example, the Green color condition is above the Orange color condition.If it’s the other way round, all the rows would be colored in orange only.Because a row where quantity is more than 20 (say 23) satisfies both our conditions (=$D2>15 and =$D2>20). Kala software for macHere is a detailed guide on how to create a drop-down list in Excel. Here I have used the names of the sales rep to create the drop down list. Create a drop-down list in cell A2. How to Insert and Use a Checkbox in Excel. Create a drop-down list with a search suggestion. Dynamic Excel Filter – Extracts Data as you Type. In the formula field, enter the following formula: =$E2=$A$2Now when you select any name from the drop-down, it will automatically highlight the rows where the name is the same that you have selected from the drop-down.Interested in learning more on how to search and highlight in Excel? Check the below videos.You May Also Like the Following Excel Tutorials:
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